COYSA AGM Nov 28

The 2024 COYSA AGM will be held: Thursday, November 28 at 7:00pm at MNP.

Each of our 8 Clubs is entitled to one vote at this meeting.

Two proposed bylaw amendments will be voted on as noted below.

Proposed COYSA Bylaw Amendments

November 28, 2024 COYSA AGM

PROPOSAL ONE

COYSA BYLAW PART 4: BOARD OF DIRECTORS 1) a)

INTENT: Adding Past Chair role as part of the COYSA Board of Directors.

RATIONALE: Enables easier transition, better/more open communication, acknowledges history from one Board to the next.

NEW WORDING:

1. vi) Past Chair (non-voting)

PROPOSAL TWO

COYSA BYLAW PART 5: MEETINGS 4) Voting at Annual Meeting of the Members

                        INTENT: Change AGM voting structure

RATIONALE: Similar format/in line with our governing body. Voting based on number of registered players.

CURRENT WORDING:

At Meetings of the Members, an Active Member shall have 1 (one) vote.   No Member shall have more than 1 (one) vote. Voting by proxy is not allowed.

NEW WORDING:

1. a) Each Active Member having fewer than 1000 (one thousand) Registered Players in the most recent COYSA completed fiscal year, including players assigned to the Active Member by the Society, shall be eligible to appoint 1 (one) "Voting Delegate Member" at Meetings of Members. Voting by proxy is allowed.

1. b) Each Active Member with more than 1000 (one thousand) Registered Players in the most recent COYSA completed fiscal year, shall be permitted to appoint (1) one "Voting Delegate Member" for every 1000 (one thousand) Registered Players in the most recent COYSA completed fiscal year. Voting by proxy is allowed.