Good Afternoon members of Penticton’s Pinnacles Football Club (PFC),
As the District within BC Soccer for PFC, we are sending the message below and several relevant attachments (click HERE and HERE to view those attachments), to all contacts we have for the Club to advise of a Special General Meeting (SGM) for the Club scheduled for:
7:00pm-9:00pm
Cleland Theatre, 325 Power Street, Penticton BC (in PTCC Complex)
All questions are to be directed to: Pinnaclessoccer@yahoo.com
Sincerely,
Stuart Wright, COYSA Chair
Steve Steed, COYSA Vice Chair
Central Okanagan Youth Soccer Association
www.centraloksoccer.com 250.862.9243
Suite #188, 101-1865 Dilworth Drive, Kelowna BC V1Y 9T1
DEVELOPING POSITIVE EXPERIENCES THROUGH TEAMWORK AND FAIR PLAY.
CONFIDENTIALITY NOTICE: This email and my attachments are confidential and protected by legal privilege. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of this email and any attachments is prohibited. If you have received this email in error, please contact me immediately by return email and delete this copy from your system. Thank You.
To the Members, Family, Staff and Officials of PFC,
We are writing you all to inform you of the intention to attempt to get the PFC back up and operational so that our children can continue to play this sport that they all love so much. We are currently under suspension from our district association COYSA for lack of updated bylaws. In this package, you will find a copy of the updated bylaws, to be adopted and voted on at the Special General Meeting, as well as the nomination form if you wish to run for a position on the new board.
SPECIAL GENERAL MEETING ANNOUNCEMENT:
The Special General Meeting (SGM) will be held on September 19th, at 7:00pm - 9:00pm at the Cleland Theatre, in Penticton BC, at 325 Power Street (in PTCC Complex).
Introductions:
Curtis Gibbons - Appointed Chair
My name is Curtis Gibbons, and I have an 11-year-old daughter who plays on the Excelsior U12 team, I have a background in running a board for over 10 years, and have offered to help get things back up and operational. I have been closely working with COYSA, BC Soccer, and The Registry who oversees the BC Society’s Act. I have been appointed as chair for the purpose of holding this Special General Meeting (SGM) and getting your next board up and running. After this process is complete, I plan to step away from the actions of the board, but be there to support the new board as required.
Kelsey Harrington - Committee Member
My name is Kelsey Harrington. I have two children enrolled within the club. My daughter is a member of the U13 Excelsior team, and my 8-year-old son is an aspiring Excelsior. I have worked as a public servant for over 15 years in policy and legislative administration and enforcement. I have stepped forward to help get this club up to date and back on track to get these kids playing as soon as possible. Once we have formed a board and have set the club to compliance I plan to step back and watch the success take off.
Lauren Vallis - Committee Member
My name is Lauren Vallis. I have two kids, a 9-year-old son and a 7-year-old daughter, who love soccer. My husband and I are also active soccer players in Penticton and have been for many years. I stepped up to help temporarily because I am highly involved in my local union; I am hoping to bring to the table my experience from serving on the executive committee (and knowledge of policies and bylaws, chairing meetings, etc.) to hopefully get PFC back up and running for all of those soccer-loving kids! I do not plan to run for a position on the new board as I will be busy with work and my union roles, but I hope to see all the hard work pay off in the coming year.
Lisa Billett - Committee Member
My name is Lisa Billett. My family and I are new to the area. My partner, son, daughter and I live in Okanagan Falls and love all things soccer. My daughter is obsessed with soccer and has enjoyed her time playing with the Pinnacles. She wants to be the next Christine Sinclair! I have experience serving on various boards and committees. I have stepped into this voluntary position not to serve on the board but to help get things organized for the next board to take over and start a fantastic new year. I look forward to seeing all of you on the pitch watching our kids do thing that they love.
Adam Terheege - Committee Member
My name is Adam Terheege, originally from the UK, Birmingham. Came to Canada in 2011, was a Squash Pro and Coach in Vancouver, Victoria and the interior. I’m also a huge soccer fan, and an Aston Villa fan. I’ve been involved coaching with the pinnacles for a few years and very excited for the new chapter of the pinnacles. My passion is all of the kids enjoying soccer and love that my son Charlie has found the love for the game.
The Agenda for the SGM is as follows:
Special Note- As per the Bylaws, only items listed above on the agenda may be discussed at this SGM. Please do not ask for anything else to be discussed as it will not be supported.
NOMINATIONS FOR BOARD POSITIONS
Listed are the nomination requirements, which are:
We are asking that any nominations be matched with two (2) seconders signed on the nomination form, from members in good standing.
It was mentioned at the informal parent meeting on August 6th that no past board members run for the new board, however this is not supported by the Bylaws in place.
The nomination period will run from August 16th to August 31st. Any nominations that fall outside this date will not be considered.
The vacant positions up for nomination at this time are:
President/Chair (1-year term)
Vice President/Vice Chair (1-year term)
Treasurer (1-year term)
Discipline Chair (1-year term)
Director At Large (1-year term)
The special election process shall be turned over and run by the chosen two (2) special election committee members at random from the five (5) names provided to you below;
1. Adam Terheege
2. Lauren Vallis
3. Lisa Billett
4. Kelsey Harrington
5. Curtis Gibbons
If there are any objections to any of the special election committee members, please provide a reason in writing to my email (signuppinnacles@yahoo.com) prior to September 1st, and that name shall be replaced with another selected by the Temporary Members Group.
Special Election Process:
The special elections committee shall hand everyone a piece of paper and they shall write a single name for each election labeled position on the form. The committee shall collect the ballots and count them at the head table in front of the membership and announce the new board.
General Information:
As there are missing documents and policies that aid in running of any meetings, nor have I ever attended one of the club’s meetings in the past, I am not aware of how they were run. I have experience in running meetings and have reviewed the active bylaws and the BC Society’s Act and will do my best to run the meeting within the rules as laid out before us.
Those in attendance are asked to listen carefully and vote on each item put before you as you wish. There will be a call of hands in favour, opposed and abstained, and motions passed immediately.
There will be order kept at this meeting, and any violations of the order, will be asked to leave the meeting for non-compliance. As noted above, this Temporary Members Group, acting in place of the Board, is not privy to any of the past issues, as such, we will not be commenting on any of them, allowing anyone else to comment on them and any attempts to speak about the past issues will be shut down by the chair and persons not respecting this shall be removed from the meeting.
Admittance to Special General Meeting (SGM):
As you arrive at the meeting location, you will be asked to sign your legal name, the name of the child enrolled in the club for 2024, and your signature that states this to be true and correct information allowing you to sit as a voting member at the SGM. When the doors close at 7:00pm, the meeting is considered private for the active and in good standing membership, no others shall be permitted to sit inside.
The five (5) members to be used as the special election committee will also serve as Sargent of Arms to check credentials and gain signatures from members attending meeting.
Since the meeting is considered to be private, there is no recording devices permitted in the meeting.
In the event that there are any threats or challenging persons in attendance disrupting order of the meeting, the RCMP will be called to escort these people off the premises.
Thank you,
PFC Temporary Members Group